Accommodations

Accommodations for this Symposium have been reserved at the Wyndham Virginia Crossings Hotel and Conference Center in Richmond, Virginia.  Because special rates have been arranged, all room reservations must be made by registering on the Symposium registration page. 

Amenities at Virginia Crossings include a fitness center, sauna, sports bar, racquetball court, and an 18-hole golf course.

Note:  If you are a person with a disability and require any assistive device, service, or other reasonable accommodation to participate in this event, please contact Informed Horizons, LLC by October 20, 2008, to discuss your needs.

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Location & Transportation Options

The Wyndham Virginia Crossings Hotel and Conference Center is located approximately 10 miles north of downtown Richmond, Virginia, and 20 miles northwest of the Richmond International Airport (RIC).

Complimentary Airport Shuttle:

The Symposium is providing complimentary airport shuttle service on the days of November 16 (for arrivals) and November 19 (for departures) to and from the Richmond International Airport (RIC).  Once you collect your baggage, please proceed to the Groome Transportation counter located in baggage claim next to the rental car counters and tell the staff that you are attending the Symposium on Antiviral Drug Resistance at Virginia Crossings.  You will then be escorted to the shuttle for transfers to Virginia Crossings.

Hours of Operation for Complimentary Airport Shuttle:

AIRPORT TO HOTEL
Sunday, November 16, 2008: 12:30 pm – 5:30 pm
Shuttles depart every 30 minutes on the half hour.

HOTEL TO AIRPORT
Wednesday, November 19, 2008: 11:00 am – 3:00 pm
Shuttles depart every hour on hour.

Please note that if you are arriving or departing outside of these complimentary shuttle times, you will be responsible for paying for your transfer to or from the Richmond Airport.  Reservations are not required for arrival transfers, as you can request transportation directly at the Groome Transportation Desk at the airport and the cost can be placed as a charge on your Virginia Crossings room bill.  For departures from Virginia Crossings to the Richmond Airport, you will need to make a reservation by contacting Groome Transportation at 804 222 7222 (Toll Free 800 552 7911) or reservations@groometrans.com.  Groome Transportation charges a roundtrip rate of $74.50 or $39.75 one way (these costs are inclusive of tax and are subject to change; gratuity is at the discretion of the guest).

Taxis:

Taxis are also available right outside the Richmond Airport.  The cost for one way is approximately $45.00.

Driving Directions:

Please visit the Virginia Crossings website or call 804 727 1400 (Toll Free 888 444 6553) if you need driving directions to the hotel.

If you are planning to rent a car, here are some suggestions:

• Alamo - 804 222 7477 (Toll Free 800 327 9633)
• Avis - 804 222 7416 (Toll Free 800 321 3712)
• Budget - 804 222 2491 (Toll Free 800 527 0700)
• Dollar - 804 222 9416 (Toll Free 800 342 7398)
• Hertz - 804 222 7228 (Toll Free 800 654 3011)
• Enterprise - 804 222 0865 (Toll Free 800 736 8222)

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Presentation Details

Oral Presentations:

Please refer to the Scientific Program for updated information about the oral presentations. Keynote speakers presenting 45-minute or 30-minute presentations should reserve 5-10 minutes for questions and discussion; all other speakers should reserve ~5 minutes of their 20-minute presentations for questions and discussion.

Speakers should send their PowerPoint files to John Coffin by e-mail (jcoffin@ncifcrf.gov) no later than noon on November 14, if possible. Although we will have the capability of using your individual laptop computer for your presentation, the program flows much more smoothly if all the presentations are on the same computer (we will have both a Mac and a PC set up for these presentations). When you send your file to Dr. Coffin, please indicate which type of computer (Mac or PC) you prefer for your presentations. He will review your file to make sure there are no transfer glitches. If you cannot send the file by e-mail before the meeting, please bring your file on a CD, zip disk, or USB keychain device to Ann Wiegand or Valerie Boltz (who can usually be found near the podium area of the lecture hall) as soon as possible after arriving — but certainly no later than the session prior to the one in which you are scheduled to speak — so that the presentations will run as smoothly as possible.

Poster Presentations:

Posters will be presented on Monday and Tuesday evenings, November 17 and 18. The size of the easels for poster display will be 4 ft. high by 6 ft. wide; push pins and velcro dots will also be provided. Posters may be hung after 12:00 noon on Monday and taken down following the poster session on Tuesday evening.

The same posters will be shown during the two poster sessions. To give the presenters an opportunity to view other posters at the Symposium, the presenters have been divided in two alternating groups, one presenting their posters on November 17 (Group A, odd-numbered posters) and the second presenting their posters on November 18 (Group B, even-numbered posters). Group A presenters should plan to present their posters on Monday, November 17, but should keep their posters up for viewing until the end of the poster session on Tuesday, November 18. Group B presenters should plan to put up their posters for viewing before the first poster session begins on Monday, November 17, but do not need to be present at their posters until the session on Tuesday, November 18. In this way, all of the presenters should have time to view the other posters at the Symposium. Please refer to the Posters page in the final Scientific Program for a numbered list of the posters that will be presented.

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Registration

Please refer to the Registration page for updated information about availability.

The University of Pittsburgh is charging and collecting the registration fee to offset its share of the expenses for this Symposium; the registration fee does not offset the National Cancer Institute's expenses for this event.

Early Registration Fees (for registrations received on or before September 1, 2008):
Single-Occupancy Registration $650
Double-Occupancy Registration $350
Commuter Registration $225

Regular Registration Fees (for registrations received September 2 through November 9, 2008):
Single-Occupancy Registration $700
Double-Occupancy Registration $400
Commuter Registration $250

Single-Occupancy Registration includes:
Single-occupancy accommodation for three (3) nights - November 16-18, 2008
Entrance into all scientific sessions, including poster area
Official meeting materials
Welcome reception on Sunday evening, November 16
Poster session receptions on November 17 and 18
Refreshment breaks during the oral sessions on November 17-19
Full breakfast on November 17-19
Lunch on November 17-19
Dinner on November 16-18

Double-Occupancy Registration includes:
Double-occupancy accommodation for three (3) nights - November 16-18, 2008
    (Note: Double occupancy means that you will be sharing a room with another Symposium attendee)
Entrance into all scientific sessions, including poster area
Official meeting materials
Welcome reception on Sunday evening, November 16
Poster session receptions on November 17 and 18
Refreshment breaks during the oral sessions on November 17-19
Full breakfast on November 17-19
Lunch on November 17-19
Dinner on November 16-18

Commuter Registration includes:
Entrance into all scientific sessions, including poster area
Official meeting materials
Welcome reception on Sunday evening, November 16
Poster session receptions on November 17 and 18
Refreshment breaks during the oral sessions on November 17-19
Lunch on November 17-19

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Cancellation Policy

Registrations cancelled on or before September 1, 2008, will incur a $50 administration fee.

Registrations cancelled after September 1, 2008, and on or before October 10, 2008, will incur a fee equivalent to 50% of the registration payment.

No refund will be issued for registrations canceled after October 10, 2008.

Participation Support

Limited funds are available to provide financial assistance to postdoctoral fellows, students, and others whose abstracts are accepted for presentation but who are not in the position to support their own participation in the Symposium on Antiviral Drug Resistance.  Click here for more information about participation support.

Letter of Invitation

International registrants who require a letter of invitation to obtain a travel visa may contact Informed Horizons, LLC, directly by e-mail at info@informedhorizons.com.  Please include your name, address, fax number, and note requesting a letter of invitation.  Registrants from China should also include their passport number, date of birth, and gender.  All letters of invitation will be sent by fax unless otherwise requested.  Because the process of applying for a travel visa can take at least 3 to 4 months in some cases, please plan early to request a letter of invitation (see also Traveling to the United States, below).

Traveling to the United States